Procurement Clerks

Business Management & Administration > Administrative Support

Projected Growth: Decline

6700+
Projected Job Openings

Medium Preparation Needed

Job Description

Your job is to Compile information and records to draw up purchase orders for procurement of materials and services.

Common job titles of Procurement Clerks include:
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Experience and Education

Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.

  • 58.66% said they needed a Associate's Degree.

  • 20.19% said they needed a Bachelor's Degree.

Tasks

    Track the status of requisitions, contracts, and orders.

    Perform buying duties when necessary.

    Review requisition orders to verify accuracy, terminology, and specifications.

    Respond to customer and supplier inquiries about order status, changes, or cancellations.

    Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.

    Prepare purchase orders and send copies to suppliers and to departments originating requests.

    Prepare, maintain, and review purchasing files, reports and price lists.

    Compare suppliers' bills with bids and purchase orders to verify accuracy.

    Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.

    Calculate costs of orders, and charge or forward invoices to appropriate accounts.

    Approve and pay bills.

    Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting.

    Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.

    Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.

    Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.

    Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.

    Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.

    Train and supervise subordinates and other staff.

    Monitor contractor performance, recommending contract modifications when necessary.

Tools

Personal computers

Multiline telephone systems

Laser facsimile machines

Electronic cash registers

Document scanners

Copy machines

Technologies

Autotask

Data entry software

Enterprise resource planning ERP software

IBM Maximo Asset Management

Intuit QuickBooks

Microsoft SharePoint

Radiant Systems CounterPoint

All Technologies

SAP Business Objects

Inventory tracking software

Work scheduling software

Skills

Reading Comprehension

Understanding written sentences and paragraphs in work related documents.

Speaking

Talking to others to convey information effectively.

Writing

Communicating effectively in writing as appropriate for the needs of the audience.

Active Listening

Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Critical Thinking

Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Complex Problem Solving

Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Monitoring

Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Social Perceptiveness

Being aware of others' reactions and understanding why they react as they do.

Judgment and Decision Making

Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Active Learning

Understanding the implications of new information for both current and future problem-solving and decision-making.

Time Management

Managing one's own time and the time of others.

Coordination

Adjusting actions in relation to others' actions.

Service Orientation

Actively looking for ways to help people.

Abilities

Listen to and understand information and ideas presented through spoken words and sentences.

Cognitive Abilities › Verbal Abilities › Oral Comprehension

Communicate information and ideas in speaking so others will understand.

Cognitive Abilities › Verbal Abilities › Oral Expression

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Occupation Sections

Knowledge

Clerical

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Administration and Management

Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

English Language

Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Mathematics

Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

Education and Training

Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.

Transportation

Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Computers and Electronics

Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Public Safety and Security

Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.

Production and Processing

Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.

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