Payroll and Timekeeping Clerks
Business Management & Administration > Administrative SupportProjected Growth: Decline
Projected Job Openings
Some Preparation Needed
Job Description
Your job is to Compile and record employee time and payroll data. May compute employees’ time worked, production, and commission. May compute and post wages and deductions, or prepare paychecks.
Common job titles of Payroll and Timekeeping Clerks include:
.
Experience and Education
Some previous work-related skill, knowledge, or experience is usually needed. For example, a teller would benefit from experience working directly with the public.
38.9% said they needed a High School Diploma.
20.67% said they needed a Some College Courses.
Tasks
Complete time sheets showing employees' arrival and departure times.
Post relevant work hours to client files to bill clients properly.
Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
Balance cash and payroll accounts.
Conduct verifications of employment.
Keep track of leave time, such as vacation, personal, and sick leave, for employees.
Process paperwork for new employees and enter employee information into the payroll system.
Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.
Prepare and balance period-end reports, and reconcile issued payrolls to bank statements.
Complete, verify, and process forms and documentation for administration of benefits, such as pension plans, and unemployment and medical insurance.
Distribute and collect timecards each pay period.
Keep informed about changes in tax and deduction laws that apply to the payroll process.
Issue and record adjustments to pay related to previous errors or retroactive increases.
Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
Compile employee time, production, and payroll data from time sheets and other records.
Compute wages and deductions, and enter data into computers.
Process and issue employee paychecks and statements of earnings and deductions.
Train employees on organizations' timekeeping systems.
Coordinate special programs, such as United Way campaigns, that involve payroll deductions.
Tools
Personal computers
Desktop computers
Computer terminals
10-key calculators
Technologies
ADP Workforce Now
Data entry software
IBM Cognos Impromptu
Intuit QuickBooks
Microsoft Dynamics
Microsoft Dynamics GP
NetSuite ERP
All TechnologiesOracle Fusion Applications
SAP Crystal Reports
ADP Enterprise HRMS
ADP eTIME
ADP PC/Payroll
API Navigator
Asure Software HCM
Automated payroll software
Automated timekeeping software
BMH Open4 Payroll
BSI ComplianceFactory
CyberShift Workforce Management 3G Time and Attendance
EBS On Line InstaPay
Email software
Fund accounting software
Galaxy Technologies TimeStar Enterprise
Human resource management software HRMS
Human Resource MicroSystems HR Entre
Intuit Quicken
Jantek Jupiter Time Attendance
Kronos Workforce Payroll
Microsoft Great Plains Personal Data Keeper
Netscape Navigator
Novell GroupWise
NuView EBS
Oracle PeopleSoft Payroll for North America
Paychex Preview
PayData Advanced HR
PDS Vista
Penta software
RSM McGladrey Clear Pay
Sage Abra HRMS
SAP Americas mySAP ERP Human Capital Management HCM
Spreadsheet software
TimeForce
TimePlus Payroll
Ultimate Software UltiPro Workplace
UNITIME
Virtual Software Virtual Timecard
WorkForce Software EmpCenter Time and Attendance
Skills
Reading Comprehension
Understanding written sentences and paragraphs in work related documents.
Active Listening
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Speaking
Talking to others to convey information effectively.
Writing
Communicating effectively in writing as appropriate for the needs of the audience.
Critical Thinking
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Mathematics
Using mathematics to solve problems.
Monitoring
Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Time Management
Managing one's own time and the time of others.