Payroll and Timekeeping Clerks

Business Management & Administration > Administrative Support

Projected Growth: Decline

Projected Job Openings

Some Preparation Needed

Job Description

Your job is to Compile and record employee time and payroll data. May compute employees’ time worked, production, and commission. May compute and post wages and deductions, or prepare paychecks.

Common job titles of Payroll and Timekeeping Clerks include:

Experience and Education

Some previous work-related skill, knowledge, or experience is usually needed. For example, a teller would benefit from experience working directly with the public.

  • 38.9% said they needed a High School Diploma.

  • 20.67% said they needed a Some College Courses.


    Complete time sheets showing employees' arrival and departure times.

    Post relevant work hours to client files to bill clients properly.

    Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.

    Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.

    Balance cash and payroll accounts.

    Conduct verifications of employment.

    Keep track of leave time, such as vacation, personal, and sick leave, for employees.

    Process paperwork for new employees and enter employee information into the payroll system.

    Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.

    Prepare and balance period-end reports, and reconcile issued payrolls to bank statements.

    Complete, verify, and process forms and documentation for administration of benefits, such as pension plans, and unemployment and medical insurance.

    Distribute and collect timecards each pay period.

    Keep informed about changes in tax and deduction laws that apply to the payroll process.

    Issue and record adjustments to pay related to previous errors or retroactive increases.

    Verify attendance, hours worked, and pay adjustments, and post information onto designated records.

    Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.

    Compile employee time, production, and payroll data from time sheets and other records.

    Compute wages and deductions, and enter data into computers.

    Process and issue employee paychecks and statements of earnings and deductions.

    Train employees on organizations' timekeeping systems.

    Coordinate special programs, such as United Way campaigns, that involve payroll deductions.


Personal computers

Desktop computers

Computer terminals

10-key calculators


ADP Workforce Now

Data entry software

IBM Cognos Impromptu

Intuit QuickBooks

Microsoft Dynamics

Microsoft Dynamics GP

NetSuite ERP

All Technologies

Oracle Fusion Applications

SAP Crystal Reports

ADP Enterprise HRMS


ADP PC/Payroll

API Navigator

Asure Software HCM

Automated payroll software

Automated timekeeping software

BMH Open4 Payroll

BSI ComplianceFactory

CyberShift Workforce Management 3G Time and Attendance

EBS On Line InstaPay

Email software

Fund accounting software

Galaxy Technologies TimeStar Enterprise

Human resource management software HRMS

Human Resource MicroSystems HR Entre

Intuit Quicken

Jantek Jupiter Time Attendance

Kronos Workforce Payroll

Microsoft Great Plains Personal Data Keeper

Netscape Navigator

Novell GroupWise

NuView EBS

Oracle PeopleSoft Payroll for North America

Paychex Preview

PayData Advanced HR

PDS Vista

Penta software

RSM McGladrey Clear Pay

Sage Abra HRMS

SAP Americas mySAP ERP Human Capital Management HCM

Spreadsheet software


TimePlus Payroll

Ultimate Software UltiPro Workplace


Virtual Software Virtual Timecard

WorkForce Software EmpCenter Time and Attendance


Reading Comprehension

Understanding written sentences and paragraphs in work related documents.

Active Listening

Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.


Talking to others to convey information effectively.


Communicating effectively in writing as appropriate for the needs of the audience.

Critical Thinking

Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.


Using mathematics to solve problems.


Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Time Management

Managing one's own time and the time of others.


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