Municipal Clerks

Government & Public Administration > Public Management and Administration

Projected Growth: Average

14900+
Projected Job Openings

Medium Preparation Needed

Job Description

Your job is to Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.

Common job titles of Municipal Clerks include:
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Experience and Education

Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.

  • 41.66% said they needed a Some College Courses.

  • 36.67% said they needed a Bachelor's Degree.

Tasks

    Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.

    Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.

    Record and maintain all vital and fiscal records and accounts.

    Coordinate or maintain office tracking systems for correspondence or follow-up actions.

    Process claims against the municipality, maintaining files and log of claims, and coordinate claim response and handling with municipal claims administrators.

    Issue various permits and licenses, such as marriage, fishing, hunting, or dog licenses, and collect appropriate fees.

    Serve as a notary of the public.

    Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, or priorities.

    Perform contract administration duties, assisting with bid openings or the awarding of contracts.

    Research information in the municipal archives upon request of public officials or private citizens.

    Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.

    Prepare meeting agendas or packets of related information.

    Issue public notification of all official activities or meetings.

    Record and edit the minutes of meetings and distribute to appropriate officials or staff members.

    Prepare reports on civic needs.

    Provide assistance to persons with disabilities in reaching less accessible areas of municipal facilities.

    Represent municipalities at community events or serve as liaisons on community committees.

    Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.

    Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.

    Maintain and update documents, such as municipal codes or city charters.

    Provide assistance with events, such as police department auctions of abandoned automobiles.

    Develop or conduct orientation programs for candidates for political office.

    Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.

Tools

Touchscreen vote recording equipment

Punch card voting systems

Printing calculators

Personal computers

Optical scan equipment

Notary public stamps

Notary public seal presses

All Tools

Multiline telephone systems

Mechanical lever voting machines

Laser facsimile machines

Electric typewriters

Document shredders

Digital data input scanners

Digital audio recorders

Dictating equipment

Copy machines

Computer laser printers

Ballot marking systems

Ballot marking devices

Technologies

Data Technologies Summit

Work scheduling software

Skills

Reading Comprehension

Understanding written sentences and paragraphs in work related documents.

Active Listening

Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Speaking

Talking to others to convey information effectively.

Writing

Communicating effectively in writing as appropriate for the needs of the audience.

Coordination

Adjusting actions in relation to others' actions.

Critical Thinking

Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Active Learning

Understanding the implications of new information for both current and future problem-solving and decision-making.

Monitoring

Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Social Perceptiveness

Being aware of others' reactions and understanding why they react as they do.

Judgment and Decision Making

Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Abilities

Listen to and understand information and ideas presented through spoken words and sentences.

Cognitive Abilities › Verbal Abilities › Oral Comprehension

Read and understand information and ideas presented in writing.

Cognitive Abilities › Verbal Abilities › Written Comprehension

Communicate information and ideas in speaking so others will understand.

Cognitive Abilities › Verbal Abilities › Oral Expression

Communicate information and ideas in writing so others will understand.

Cognitive Abilities › Verbal Abilities › Written Expression

See details at close range (within a few feet of the observer).

Sensory Abilities › Visual Abilities › Near Vision

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Occupation Sections

Knowledge

Clerical

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

English Language

Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Law and Government

Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.

Administration and Management

Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Economics and Accounting

Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.

Mathematics

Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

Personnel and Human Resources

Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Public Safety and Security

Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.

Computers and Electronics

Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

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