Event Planners

Business Management & Administration > Operations Management

Projected Growth: Faster than average

16800+
Projected Job Openings

Considerable Preparation Needed

Job Description

Your job is to Coordinate activities of staff, convention personnel, or clients to make arrangements for group meetings, events, or conventions.

Common job titles of Event Planners include:
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Experience and Education

A considerable amount of work-related skill, knowledge, or experience is needed for this occupation. For example, a person in this occupation must complete four years of college and work for several years in industry to be considered qualified.

  • 40.8% said they needed a Bachelor's Degree.

  • 37.22% said they needed a Some College Courses.

Tasks

    Consult with customers to determine objectives and requirements for events, such as meetings, conferences, and conventions.

    Confer with staff at a chosen event site to coordinate details.

    Maintain records of event aspects, including financial details.

    Review event bills for accuracy and approve payment.

    Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.

    Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.

    Hire, train, and supervise volunteers and support staff required for events.

    Evaluate and select providers of services according to customer requirements.

    Plan and develop programs, agendas, budgets, and services according to customer requirements.

    Direct administrative details, such as financial operations, dissemination of promotional materials, and responses to inquiries.

    Organize registration of event participants.

    Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.

    Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.

    Conduct post-event evaluations to determine how future events could be improved.

    Inspect event facilities to ensure that they conform to customer requirements.

    Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.

    Develop event topics and choose featured speakers.

    Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications.

    Design and implement efforts to publicize events and promote sponsorships.

    Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.

    Obtain permits from fire and health departments to erect displays and exhibits and serve food at events.

Tools

Videoconferencing equipment

Video projectors

Two way radios

Public address PA systems

Personal computers

Overhead display projectors

Laptop computers

All Tools

Desktop computers

Technologies

Adobe Systems Adobe Creative Cloud

Adobe Systems Adobe InDesign

ESRI ArcGIS software

Facebook

Geographic information system GIS software

Google Docs

Hypertext markup language HTML

All Technologies

LinkedIn

Marketo Marketing Automation

Microsoft Dynamics

Oracle Primavera Enterprise Project Portfolio Management

Trimble SketchUp Pro

Active Network EventRegister

Blackbaud The Raiser’s Edge

Certain

Convention Industry Council CIC APEX Toolbox

Dean Evans & Associates EMS Professional

Delphi Discovery

Delphi Technology

FileMaker Pro

Lenos

MeetingMatrix International

MemberClicks COMPLETE

NSF Hospitality Rendezvous Events

Oracle Eloqua

Planstone

Spreadsheet software

Abilities

Listen to and understand information and ideas presented through spoken words and sentences.

Cognitive Abilities › Verbal Abilities › Oral Comprehension

Read and understand information and ideas presented in writing.

Cognitive Abilities › Verbal Abilities › Written Comprehension

Communicate information and ideas in speaking so others will understand.

Cognitive Abilities › Verbal Abilities › Oral Expression

Communicate information and ideas in writing so others will understand.

Cognitive Abilities › Verbal Abilities › Written Expression

Tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Cognitive Abilities › Idea Generation and Reasoning Abilities › Problem Sensitivity

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Occupation Sections

Knowledge

No areas of knowledge found

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