Human Resources Assistants

Business Management & Administration > Administrative Support

Projected Growth: Decline

13800+
Projected Job Openings

Medium Preparation Needed

Job Description

Your job is to Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

Common job titles of Human Resources Assistants include:
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Experience and Education

Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.

  • 33.81% said they needed a Bachelor's Degree.

  • 27.35% said they needed a Associate's Degree.

Tasks

    Examine employee files to answer inquiries and provide information for personnel actions.

    Explain company personnel policies, benefits, and procedures to employees or job applicants.

    Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.

    Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.

    Gather personnel records from other departments or employees.

    Process and review employment applications to evaluate qualifications or eligibility of applicants.

    Prepare badges, passes, and identification cards, and perform other security-related duties.

    Select applicants meeting specified job requirements and refer them to hiring personnel.

    Inform job applicants of their acceptance or rejection of employment.

    Request information from law enforcement officials, previous employers, and other references to determine applicants' employment acceptability.

    Interview job applicants to obtain and verify information used to screen and evaluate them.

    Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.

    Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.

    Prepare and set up for new employee orientations.

    Administer and score applicant and employee aptitude, personality, and interest assessment instruments.

    Provide assistance in administering employee benefit programs and worker's compensation plans.

    Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.

    Compile and prepare reports and documents pertaining to personnel activities.

    Arrange for in-house and external training activities.

Tools

Scanners

Photocopying equipment

Photocopiers

Personal computers

Mainframe computers

Laser facsimile machines

Document binding equipment

All Tools

Desktop computers

10-key calculators

Technologies

ADP Workforce Now

Google Docs

LinkedIn

Oracle Taleo

SAP ERP

ADP Enterprise HR

Blackboard Learn

All Technologies

Calendar and scheduling software

Corel WordPerfect Office Suite

Document management system software

Employee performance management system

Employee self-service software

FileMaker Pro

Google Calendar

Human resource management software HRMS

Human resources information system HRIS

Learning management system LMS

Oracle PeopleSoft Enterprise Employee Self-Service

Oracle PeopleSoft Enterprise Human Resources

Oracle Self-Service Human Resources

Scanning software

Ultimate Software UltiPro Workplace

WebCT

Workscape HR Service Center

Abilities

Listen to and understand information and ideas presented through spoken words and sentences.

Cognitive Abilities › Verbal Abilities › Oral Comprehension

Communicate information and ideas in speaking so others will understand.

Cognitive Abilities › Verbal Abilities › Oral Expression

Communicate information and ideas in writing so others will understand.

Cognitive Abilities › Verbal Abilities › Written Expression

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Occupation Sections

Knowledge

Personnel and Human Resources

Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Clerical

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Administration and Management

Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

English Language

Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

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