Preschool and Childcare Education Administrators

Education & Training > Administration and Administrative Support

Projected Growth: Faster than average

Projected Job Openings

Considerable Preparation Needed

Job Description

Your job is to Plan, direct, or coordinate the academic and nonacademic activities of preschool and childcare centers or programs.

Common job titles of Preschool and Childcare Education Administrators include:

Experience and Education

A considerable amount of work-related skill, knowledge, or experience is needed for this occupation. For example, a person in this occupation must complete four years of college and work for several years in industry to be considered qualified.

  • 31.95% said they needed a Associate's Degree.

  • 25.65% said they needed a High School Diploma.


    Confer with parents and staff to discuss educational activities and policies and students' behavioral or learning problems.

    Monitor students' progress and provide students and teachers with assistance in resolving any problems.

    Prepare and maintain attendance, activity, planning, accounting, or personnel reports and records for officials and agencies, or direct preparation and maintenance activities.

    Determine the scope of educational program offerings and prepare drafts of program schedules and descriptions to estimate staffing and facility requirements.

    Set educational standards and goals and help establish policies, procedures, and programs to carry them out.

    Plan, direct, and monitor instructional methods and content of educational, vocational, or student activity programs.

    Review and interpret government codes and develop procedures to meet codes and to ensure facility safety, security, and maintenance.

    Direct and coordinate activities of teachers or administrators at daycare centers, schools, public agencies, or institutions.

    Teach classes or courses or provide direct care to children.

    Write articles, manuals, and other publications and assist in the distribution of promotional literature about programs and facilities.

    Organize and direct committees of specialists, volunteers, and staff to provide technical and advisory assistance for programs.

    Recruit, hire, train, and evaluate primary and supplemental staff and recommend personnel actions for programs and services.

    Determine allocations of funds for staff, supplies, materials, and equipment and authorize purchases.

    Inform businesses, community groups, and governmental agencies about educational needs, available programs, and program policies.

    Prepare and submit budget requests or grant proposals to solicit program funding.

    Review and evaluate new and current programs to determine their efficiency, effectiveness, and compliance with state, local, and federal regulations and recommend any necessary modifications.

    Collect and analyze survey data, regulatory information, and demographic and employment trends to forecast enrollment patterns and the need for curriculum changes.


Personal computers

Multi-line telephone systems

Laser facsimile machines

Laptop computers

Emergency first aid kits

Desktop computers

Computer laser printers

All Tools

Compact digital cameras


ACS Technologies HeadMaster

B&I Computer Consultants Childcare Sage

Cirrus Group Daycare Works SchoolPerfect

Emerging Technologies Office Center

Jackrabbit Technologies Jackrabbit Care

Kressa Software SchoolLeader

All Technologies

MAGGEY Child Care Management Software

Mount Taylor Programs Private Advantage

OnCare Advantage

ONE Software KidsONE

Orgmation iCare

Personalized Software Childcare Manager

PraxiPower PraxiSchool

Professional Solutions ProCare


SDS Software Solutions DayCare Information Systems PRO

SoftCare CenterCare

SofterWare EZ-CARE2

The Gallagher Group DataCare

Auburn Software Debit Square

Intuit Quicken



Using mathematics to solve problems.


Using scientific rules and methods to solve problems.

Active Learning

Understanding the implications of new information for both current and future problem-solving and decision-making.

Learning Strategies

Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.

Social Perceptiveness

Being aware of others' reactions and understanding why they react as they do.


Persuading others to change their minds or behavior.


Bringing others together and trying to reconcile differences.


Teaching others how to do something.

Complex Problem Solving

Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Operations Analysis

Analyzing needs and product requirements to create a design.

Technology Design

Generating or adapting equipment and technology to serve user needs.

Equipment Selection

Determining the kind of tools and equipment needed to do a job.


Installing equipment, machines, wiring, or programs to meet specifications.


Writing computer programs for various purposes.

Operation Monitoring

Watching gauges, dials, or other indicators to make sure a machine is working properly.

Operation and Control

Controlling operations of equipment or systems.

Equipment Maintenance

Performing routine maintenance on equipment and determining when and what kind of maintenance is needed.


Determining causes of operating errors and deciding what to do about it.


Repairing machines or systems using the needed tools.

Quality Control Analysis

Conducting tests and inspections of products, services, or processes to evaluate quality or performance.

Judgment and Decision Making

Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Systems Analysis

Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.

Systems Evaluation

Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.

Time Management

Managing one's own time and the time of others.

Management of Financial Resources

Determining how money will be spent to get the work done, and accounting for these expenditures.

Management of Material Resources

Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.

Reading Comprehension

Understanding written sentences and paragraphs in work related documents.

Active Listening

Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.


Communicating effectively in writing as appropriate for the needs of the audience.


Talking to others to convey information effectively.

Critical Thinking

Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.


Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.


Adjusting actions in relation to others' actions.

Service Orientation

Actively looking for ways to help people.

Management of Personnel Resources

Motivating, developing, and directing people as they work, identifying the best people for the job.


Communicate information and ideas in writing so others will understand.

Cognitive Abilities › Verbal Abilities › Written Expression

Listen to and understand information and ideas presented through spoken words and sentences.

Cognitive Abilities › Verbal Abilities › Oral Comprehension

Read and understand information and ideas presented in writing.

Cognitive Abilities › Verbal Abilities › Written Comprehension

Communicate information and ideas in speaking so others will understand.

Cognitive Abilities › Verbal Abilities › Oral Expression

Apply general rules to specific problems to produce answers that make sense.

Cognitive Abilities › Idea Generation and Reasoning Abilities › Deductive Reasoning

Tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Cognitive Abilities › Idea Generation and Reasoning Abilities › Problem Sensitivity

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Occupation Sections


Education and Training

Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.

Administration and Management

Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

English Language

Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.


Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.

Public Safety and Security

Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.

Personnel and Human Resources

Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Sales and Marketing

Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.


Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.


Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

Economics and Accounting

Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.

Computers and Electronics

Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

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